Stunning weather and beautiful scenery make Perth an ideal location for hosting an outdoor event. However, a successful day or evening requires more than just sending out some invites and hoping for the best. Making sure everyone gets there, and that they are sheltered, fed, and entertained, can all take a lot of planning. This short guide will walk you through the essentials, providing a foundation you can build on with your own ideas to create your perfect event.
Rent a Marquee
Choosing a location for your event is part of the planning process that is unlikely to be overlooked, so we’re going to assume you’ve got that covered. However, on the topic of cover, you might be wondering whether you need to rent a marquee hire in Perth. The answer to that is yes, no matter what weather you expect. Don’t try to save costs by overlooking shelter.
Even in the summer, guests will appreciate having somewhere to seek respite from the sun, and if it does rain, providing shelter means that your event can still go ahead.
Coordinating Vendors and Timelines
One of the main challenges of putting on a larger outdoor event, from a summer wedding to a music festival, is organising the vendors efficiently. A marquee hire firm, caterers, decorators, and technicians to set up audiovisual equipment are often required. It is important that you arrange for your preferred vendors to handle your event as early as possible, and to be clear about what exactly they are providing and whether they have enough time to do it.
For example, stages for a music festival may need to be set up a couple of days in advance. You need to make sure that you have booked the venue for those days and that the vendor knows the right date to start setting up, so that they do not arrive on the day of the event.
Permits and Local Regulations
Outdoor events in Perth often require permits for things like noise levels, food handling, and serving alcohol. You should apply for these through the local council many weeks in advance of your event, because application procedures can vary and some are complicated and lengthy. If you do not get the right permits in time, your event may have to be cancelled or pushed back. Your venue may also have its own rules around capacity, alcohol service, and more.
Although smaller, private events such as garden parties might not require as many permits, you should still take care to avoid noise complaints, littering, and other antisocial behaviours that could upset people nearby or cause the authorities to come and shut your event down.
Waste Management
When most people organise events, they’re often focused on food, drinks, entertainment, and the theme or setting. Waste management is often an afterthought, but failure to clean up well afterwards could result in fines or get you banned from hosting outdoor events at certain locations in future. Be sure to give this some serious thought beforehand.
Conclusion
With the right shelter, vendors, permits, and waste-management strategy in place, you’ve laid the groundwork for a smooth event. This allows you to take some risks with fun stuff like the food, theme, and entertainment.
